Update for reasonable use

26th August 2025 Addition of new AI Software terms for use on BrightHR

28th February 2025 Addition of new Managed Service Payroll Terms and Conditions contract clauses

8th January 2025 Customers Affected: All customers Legal – Clause 8 (b) has been updated to include Over-utilisation of all BrightHR software

Update for payroll utilisaiton 30th July 2024 Customers Affected: BrightHR Payroll customers Legal – Clause 8 (a) has been updated to include Over-utilisation of BrightHR Payroll

Update to termination terms
19th June 2024
Customers Affected: All customers with agreements made on or after 19/06/2024
Changes: Main Terms

Termination clause 16 (d) updated to 90 days' notice

Introduction of the Delegation Feature
26th September 2023
Customers Affected: All
Changes: Main Terms, Data Processing Policy

Main Terms - Clause 1 - Updated to include "Contracting Entity"
Data Processing Policy - Updated to refer to "Contracting Entity"

Introduction of the Delegation Feature
13th July 2023
Customers Affected: All
Changes: Main Terms, Privacy Policy and the Data Protection Impact Assessment (DPIA)

Main Terms - Clause 1, 4, 10 and 12 – Updated to include Delegated Users
Privacy Policy - Updated to include Delegated Users
DPIA - Updated to include Delegated Users

Introduction of BrightHR Lite and BrightSafe Lite
31st January 2023
Customers Affected: BrightHR Lite and BrightSafe Lite customers
Changes: Data processing

Clause 2 – changed to include Lite products

Clairfy Force Majeure
1st December 2022
Customers Affected: All
Changes: Main Terms

Clause 15 - Changed to include obligation to make payments

Update to auto-renewal
19th November 2021
Customers Affected: All customers with agreements made on or after 19/11/2021
Changes: Main Terms

Clause 16b - no longer used
Clause 16d - 6 months notice for termination included
Clause 16e - renewal fee increase included

Data Protection Impact Assessment added
11th November 2021
Customers affected: All
Changes: Data Protection Impact Assessment guidance added to Terms to aid customers

Bright Exchange Launch
1st November 2021
Customers Affected: Bright Exchange users
Changes: Main Terms

Clause 19 - Add disclaimer for Exchange

Clarify Providers Responsibility for customer use of software/CJRS
27th August 2021
Customers Affected: All
Changes: Main Terms

Clause 14a, 14b,- Clarify software use
Clause 19 - Define Coronavirus Job Retenion Scheme

Cooling Off Period for individuals
13th May 2021
Customers Affected: ‘Individuals’ within the meaning of the Consumer Credit Act 2006 Changes: Main Terms

Change cooling off period from 5 working days to 14 working days

VaccTrak Lite Launch
4th March 2021
Customers Affected: VaccTrakLite users
Changes: Main Terms

Add Setting up a free product
Add disclaimer for validation of vaccination status

Removal of Monthly Subscription
7th July 2020
Customers Affected: None, no customers on subscriptions at point of deprecation
Changes: Main Terms

Deprecated clauses for setting up a contract and termination for subscription customers.

Offer Proactive Advice Calls
13th Match 2019
Customers Affected: Advice Customers
Changes: Data Processing Terms

add provision of insights as purpose of processing

BrightSafe Launch
13th March 2019
Customers Affected: Customers subscribing to BrightSafe
Changes: Main Terms, Privacy Policy for Users Employees, Data Processing Term

Replace all references to BrightHR with Bright Software Products or The Provider.
Add Health and Safety advice
Add Health and safety as type of data processed
Add Health and Safety as type of data help

GDPR
25th May 2018
Customers Affected: All customers.
Changes: New privacy policies, updated main terms, added data protection clauses to support compliance with GDPR